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Shoeboxed is an outsourced receipt-scanning company that converts paper receipts into organized digital copies. Both products sync perfectly with each other: if you scan a receipt with Expensify’s app, the data will automatically sync to your financial accounts on QuickBooks. If you want to manage corporate expenses with both QuickBooks and Expensify, though, you’re in luck.
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(You’ll only find corporate financial features with expense-focused software like Expensify.) For that reason, we recommend QuickBooks’ receipt-scanning features for freelancers and solopreneurs, not for larger businesses with multiple employees who all report expenses. Like most other comprehensive accounting options, though, QuickBooks’ receipt scanner doesn’t include any corporate features like company cards or employee reimbursement options.
(Intuit, QuickBooks’ parent company, also owns TurboTax.) QuickBooks’ receipt organization by tax category is particularly useful for freelancers who depend on tax write-offs to save money at the end of the year. 4,5 While QuickBooks doesn’t let you add as many users as Expensify does, the priciest QuickBooks plan includes access for 25 users, all of whom can use the QuickBooks app to keep track of receipts.īut for receipt scanning and organization, QuickBooks Online’s best feature is probably its tax categorization.
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The QuickBooks Online app is exceptionally user-friendly, and both iOS and Android users praise its ease of use and straightforward expense categorization. It’s hard to find an app-based receipt scanner with resolution to rival Expensify’s, but QuickBooks’ comes close. Its corporate plans start at $5 per user per month (when billed annually) or $10 per user per month (when billed monthly). Expensify’s plans for individuals start at $4.99 per month. The software’s heftier corporate plans pack even more of a punch, including corporate card management, multilevel workflow approval, and automatic expense report exports to accounting software. Everything else gets automatically approved for speedy reimbursement. You don’t even have to approve employee expenses: just set the software to flag anything that needs managerial approval. Notice how frequently the word “automatic” appears in Expensify’s feature list? Expensify ensures you don’t have to do much beyond snapping pictures of receipts.
Automatically generated expense reports with each upload.Unlimited receipt scans and uploads via the Expensify mobile app.Its plans bundle expense management and receipt scanning into a comprehensive bargain: Even paid users can only get assistance during regular working hours: 24/7 support costs an additional fee.Įxpensify has slightly fewer features than Zoho Expense, but it’s been around much longer, costs about the same, and is one of the most trusted names in expense tracking.
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And while the free plan includes email-based customer support, phone support is limited to only paid plan users. The free plan limits you to just 20 receipt scans a month, which is five fewer than Expensify’s free receipt scanner app. Like any software provider, Zoho Expense does have some drawbacks.
Plus, if your entire team travels (whether internationally or locally), Zoho’s first paid plan, Premium, adds a slew of traveling and trip-planning features. We can’t recommend Zoho highly enough to business owners who travel internationally or make essential business purchases in more than one country. Zoho Expense is also one of the only expense trackers and receipt scanners to deal with multiple currencies. If you and your business partners track expenses collectively (and if you have just 20 expenses a month), Zoho Expense is easily the most affordable pick. Zoho Expense is pretty new to the receipt-scanning, expense-tracking field-which is one reason we’re blown away by the sheer amount of stellar features it offers at a completely reasonable price.įor starters, while most free expense-tracking plans limit you to only one user, Zoho’s free receipt app lets you add up to three users on the same account.
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